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How to Run a Virtual Reality Booth

You've made your content, you've decided on your choice of VR headset. Now comes the booth itself. ITR will help you with running the event, but here's a few points to keep in mind as you go forward.

Virtual Reality at an Event

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Layout and Flow

One of the key aspects of introducing virtual reality to a new audience is to make sure they are comfortable at all times. Keeping them seated is a good idea, and ensuring they do not need to move rapidly for the experience to have its full effect also helps.

Keeping the cables, etc., tidy and controlled will make sure the location is safe, and often it is common to have the VR headsets linked to a display mounted on a nearby wall, with a space between it for storing the powerhouse behind the front end tech.

Make sure that those visitor attending your booth who are not interested are kept spaced away from the VR users so that they are not at risk of collision, and to avoid confusion in case a line forms for the experience.

Maintaining the Headsets

Between users, make sure to clean the headsets with sanitary wipes. Events are not the cleanest places, and this simple step stops the headsets from feeling uncomfortable for users as the day progresses.

Make sure all the cables and accessories are secured and not broken. Wear and tear can happen, but with quick maintenance this can be kept to a minimum.

Technical Aspects

At the end of the day, nothing will happen if you don't have the right specifications for the computer running the virtual reality experience. For a baseline, Oculus has recommended the following setup:

Graphics chipset / video card: NVIDIA GTX 970 / AMD 290 equivalent or greater CPU: Intel i5-4590 equivalent or greater Memory: 8GB (or more) of RAM Video Output: Compatible HDMI 1.3 video output USB Ports: 3x USB 3.0 ports plus 1x USB 2.0 port Operating System: Windows 7 SP1 64 bit or newer

Not every virtual reality headset has the same specification needs, however. For comparison, the HTC Vive has these requirements:

Graphics chipset / video card: Nvidia GTX 980 with 4GB or better CPU: Intel Core i7-3770K Quad Core CPU or better / AMD FX 4350 Quad Core CPU or better Memory: 16 GB RAM Video Output:Compatible HDMI 1.3 video output USB Ports:3x USB 3.0 ports plus 1x USB 2.0 port Operating System: Windows 7/8/10 64-bit

Other solutions, like Google Cardboard and Samsung Gear VR, have much lower requirements, only needing a compatible mobile device. Make sure that no matter which headset you have chosen you have the right tools to keep them running throughout the event.

Our partners at ITR have extensive experience with virtual reality setups, and so can provide not only the headset of your choice, but the power to help run your experience smoothly and professionally. They will also be on the scene on the day in case anything does go wrong, to help offer technical support.